Central Asset Accounting

SAP does not intend to release any feature where the Asset accounting data (master and transactions) can be replicated from source system at sub ledger level.
SAP has released the new functionality for Asset Accounting in line with SAP Central Finance which is known as  – Central Asset Accounting (CAA). It helps in achieving the goal of centralising the finance functions. Technically the asset data is not replicated in real time from ECC to S/4 rather the usage is that SAP S/4HANA CFIN system should be used as a single system for Asset accounting activities.

Prerequisites

• It is important to note that this is available only for S/4HANA 2021 or higher releases
• This should always be activated at the end of Fiscal year, so no mid-year go live
• All postings related to assets GLs which are stuck in AIF should be posted
• Asset Accounting (core FI component) should be fully configured and ready to use in SAP S/4HANA

Features

This activation can be done at company code level
All postings related to Asset accounting should be blocked in source system for the relevant company code
Only logistics integrated processes will be cross systems while Asset Accounting as a process will ONLY run in SAP S/4HANA

Steps to achieve this

• Configure FI-AA component (fully) in SAP S/4HANA (CFIN system). SPRO – Financial Accounting – Asset Accounting
• Activate Central Asset Accounting for relevant company code(s)
• Stop postings in source system for Asset Accounting (see cross system process section for logistics integrated processes)
• Complete data migration of Asset Accounting – Master Data and values
• Repost the replicated Asset postings (if CFIN was already live)

Wherever there are cross system processes in Asset accounting those needs to be managed

• 1. Budgeting – Although it’s a separate process but budgeting is important for CAPEX purchases. Central Finance provides the Central Budgeting for Internal Orders and Projects. Budget will be maintained in Central system but will be consumed via transactions in source systems.
  2. Asset Acquisition–

• • • Acquisition is a complex process and different organizations have different processes for the same. Most of them uses FI-MM integrated process where Purchase Order is either created on Internal Order, WBS or directly on Asset/AuC. With the central Asset Accounting the AuC/Asset numbers are not available in SAP ECC (source system) anymore so the integrated process with purchasing is NOT supported by Central Asset accounting. User can not assign Asset number/AuC in Purchase Requisition/Purchase Order and the GR/IR will not post any asset acquisition.
    • What is supported with Central Asset Accounting is below:
      • Asset Acquisition with Clearing Account with Open item management –
        • Here in asset accounting the clearing account used can be technically cleared in source system.
        • Post vendor invoice (via FB60) in ECC with clearing account
        • Invoice will be replicated to CFIN
        • Post F-91 in CFIN

     

In case the Central Clearing for Open items is not activated then the process looks as below

Central Settlement from Order to Fixed Asset

• Here the Order is created and replicated to CFIN
• Create Asset master data in CFIN
• Maintain settlement rule for the replicated order
• Posting is made on order and is replicated to CFIN
• Order will receive the cost and that can be settled to Fixed Asset

Central settlement of AuC

• • Create IO in source and replicate it as Investment Order
  • AuC will be created automatically
  • Maintain settlement rule
  • Cost posting on IO
  • Replication to CFIN
  • Settle the Investment Order
  • Create Asset in CFIN
  • Settle AuC to Asset

• Central settlement of WBS
• • Process should be same, only the cost collection will be on WBS